The data in the possession of state organisations were of diverse formats as stated below.
- Weekend reports pertaining to disasters.
- Abridged reports in respect of special incidents
- Daily reports giving publicity for disasters.
- Requests made for relief aid.
However this information was present separately in the organisations at the national level as well as in the district level. Therefore it was decided to collect this information from state organisations in two stages as initially at the state level and thereafter at the district level. Collection of data possessed by non-governmental organisations and other research organisation have not been done up to date
The following organisations have been linked and associated to collect the data at the national level.
- Epidemiology Unit of the Ministry of Health
- Department of Social Services
- Department of Wildlife Conservation
- Department of Fire Services of the Colombo Municipal Council
- National Building Research Organization Department of Meteorology
- Disaster Relief Service Centre
- Department of Agriculture
- Department of Census and Statistics
The following organisations have been linked and associated to collect the data at the district level.
- District Secretariats
- Divisional Secretariats
- Provincial Councils / Local Authorities
- Police Stations
- MOH office
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